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Proper Commercial Property Maintenance Practices

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Proper commercial property maintenance practices are important to ensure the property remains at peak efficiency. Maintenance reduces the frequency at which equipment is replaced and the necessity of expensive repairs. When commercial property is maintained properly, the occupants have no reason to complain or move out of the premises due to mismanagement. But how best can you perform this maintenance?

Proper Planning

Commercial property maintenance can be done daily, monthly, seasonally or even annually depending on the type of property being maintained. This calls for proper planning on the side of the maintenance manager. The following steps are important for a manager to take care of:

  • Develop proper schedules that designate the number of hours the maintenance technicians are supposed to carry out their duties.
  • Provide the number of individuals assigned the tasks.
  • Clearly state the frequency of maintenance tasks to ensure these tasks are not performed haphazardly. Those that are supposed to be done on a daily basis should be clearly stated (these are tasks like cleaning, dusting and gardening).
  • Have a clear indication of the steps that should be taken to properly maintain the property.
  • Provide a clear budget for maintenance tasks for proper overall commercial accounting.


It's important to consider using modern technology because the traditional paper inventories are not good enough for modern commercial property maintenance practices. Therefore, the following tips will serve to enlighten maintenance managers on the best ways to go about their tasks:

  • Spreadsheets are helpful to keep track of maintenance tasks. These can be used in the development of schedules for technicians and janitors. They are useful in assigning each maintenance task to particular technicians or employees.
  • Computers are the best choice when it comes to scheduling. Computerized maintenance and management systems are perfect for property management tasks. For example, the system can issue commercial maintenance prompts and requests at pre-set frequencies, thus making it hard to forget any tasks. The system will also provide the maintenance history of all the commercial property for easy reference and intervention. A computerised system will also hold any technician liable and accountable for particular maintenance tasks. This makes every technician perform optimally.

Commercial property maintenance is an integral part of real-estate management. Preventative maintenance programs should be adhered to strictly. This ensures the property and equipment performance is efficient, thereby reducing utility expenses. It also ensures that the commercial property or equipment extends its performance life.